State Department Certified Translation Services

Certified Translation for U.S. Submissions

When preparing documents for a U.S. embassy or consulate, ensure your translation is complete and properly certified to avoid delays.

Personal & Civil Records

Identity & Travel Documents

Academic & Professional Documents

Why Choose Our Services?

Understanding State Department Certified Translation

A certified translation includes a complete translation with a signed statement confirming accuracy and translator competence. It is essential for submissions to U.S. embassies and consulates.

Authentication or apostille verifies signatures but does not translate content. Different offices may require various certification formats.

Common Submission Issues

English → Other Languages

Other Languages → English

Birth certificates, marriage certificates, and divorce decrees are examples of personal records we translate.

Passports and visas, including supporting documents, are essential for identity verification.

Academic documents like diplomas and transcripts are crucial for educational purposes.

Legal documents such as affidavits and contracts require precise translations for compliance.

What You Receive

Every order includes a professional, submission-ready PDF package with:

Complete translation of all visible text

Including field labels, entries, stamps, seals, annotations, and legible handwritten notes — nothing omitted

Certificate of Accuracy

Signed statement confirming the translation is true and complete to the best of the translator's knowledge

Translator / agency details

Full name, signature, contact information, and date — as required for official submission

Formatting that mirrors the original

Layout, field structure, headings, and stamps reproduced clearly so the translation cross-references easily

Free pre-submission check

Missing pages, unclear scans, cropped stamps, and name inconsistencies flagged before we start

A signed Certificate of Translation Accuracy and consistent formatting for easy comparison with the original documents.

We confirm price & turnaround before we start.

Scope of Our Services

We offer translation services for a variety of important documents, ensuring they meet the requirements of the receiving authorities.

Fast Turnaround

Certified PDF Delivery

Quality Assurance

Expert Guidance

Notarisation & Apostille Services

Submission-Ready Formatting

Clear Labelling of Stamps

Comprehensive Quality Checks

Responsive Support

Document Review

Multiple Document Handling

Special Instructions Compliance

We ensure all documents are checked for completeness and accuracy before delivery.

Certified Translation Experts

Our team consists of experienced translators who specialize in certified translations for State Department submissions.

Expert Translators

Qualified Professionals

All translators are certified and have a proven track record in providing accurate translations for official use.

Quality Assurance

Thorough Review Process

We conduct a final quality check to ensure all translations meet the required standards.

Timely Delivery

Fast Turnaround Options

We offer urgent services to meet tight deadlines without compromising quality.

Client Support

Dedicated Assistance

Our team is available to guide you through the translation process and answer any questions.

Not sure what your authority requires? Tell us where you’re submitting and we’ll advise the correct format.

Additional Services

Notarisation & Apostille

When Extra Steps Are Needed

Notarisation may be required if explicitly requested by the receiving authority.

Apostille services are necessary for documents used internationally.

Sworn translations may be needed depending on the destination country’s requirements.

We provide guidance on the necessary steps for your specific submission.

Tell us where you’re submitting and we’ll confirm the right approach before we start.

What you receive — ready to submit

Certified PDF

Ready to submit electronically to your authority

Editable Word version

Available on request

Posted hard copies

Where your authority requires original certified documents

Free pre-check

Missing pages, cropped stamps, and name mismatches flagged before we start

We confirm what’s needed before we start.

Fast turnaround — without cutting corners

Turnaround times vary based on document complexity and length. We confirm the fastest available options upon submission.

Urgent

Same Day / 2 hours

*Only during working hours*

Standard

24 hours

Fast-track priority handling during working hours for urgent needs.

express

12 houirs

Overnight priority service for documents needed before the next working day.

A simple process — designed for acceptance

Upload your document

Scan, photo, PDF, or Word file. Tell us where it's being submitted.

Receive a clear quote

Price, turnaround, and certification type confirmed before we start.

Translation + quality check

Accuracy, names, dates, stamps, and completeness — all reviewed.

Delivery

Certified PDF by email. Hard copies posted if required. A real point of contact throughout.

Why clients choose Urgent Certified Translation

Certified Accuracy

Our translations come with a Certificate of Translation Accuracy, ensuring acceptance by authorities.

Certification wording that gets accepted

Prepared to the standard expected by your authority — first time, every time

Submission-Ready Format

Documents are formatted to match the original layout for easy comparison.

Confidential handling

Personal and legal documents handled securely — only shared with those completing your project

Responsive support — especially on deadlines

A real point of contact throughout. No guessing, no chasing.

Frequently asked questions

Do you provide State Department certified translation services?

Yes, we offer certified translations that are prepared in a submission-ready format with a signed Certificate of Translation Accuracy.

Is there an “official” U.S. State Department translation service for the public?

No, the U.S. Department of State has internal services for government use. Third-party certified translations are typically required for personal submissions.

What is included in a certified translation for State Department/embassy use?

A complete translation with a signed certificate confirming accuracy and translator competence is included.

Will my translation be accepted by an embassy or consulate?

Most embassies accept certified translations that meet their requirements, and we can format your translation accordingly.

What must a certified translation include?

A certified translation must include a full translation of all visible text, a signed Certificate of Accuracy, and the translator’s full name, contact details, signature, and date. This is the standard required by USCIS, the UK Home Office, courts, and most official bodies.

Can I send a phone photo instead of a scanned PDF?

Yes. A clear photo is fine. We’ll confirm if it’s readable and advise if a better image is needed for any page before we start.

How much does a certified translation cost?

Pricing depends on document length, language pair, and turnaround. Short standard documents are typically priced per page; multi-page packs are quoted as a set. Send your file for a free quote.

Is my document kept confidential?

Yes. Your documents are handled securely and only shared with the linguists and reviewers needed to complete your translation project.